Operational clarity for every job

Policinder / COI control

COI compliance without the spreadsheet chase.

Self-service certificate tracking for small US general contractors and property managers. Collect the proof, check the requirements, and keep the next action visible.

Talk to Policinder See the workflow

30 / 14 / 3

renewal reminders

Green—red

vendor signal

Human

review when unsure

Certificate review

Northline Electric

3 checks

General liability

$1M each occurrence

Additional insured

Wording needs review

Expiration

Renews in 14 days

Low-confidence fields can go to a human review queue before anyone acts on them.

Workflow checks against your stated requirements

The useful middle

Less chasing. More certainty about what needs attention.

Policinder handles the repetitive reading and follow-up while your team stays in control of the rules. No black-box legal verdicts—just a clear workflow against the requirements you set.

01 / Intake

Get every certificate into one place.

Vendors can email an ACORD 25 or your team can upload it. Policinder turns the document into structured policy details without another spreadsheet row.

02 / Requirements

Compare proof with the job rules.

Set the limits and wording each job requires, then see where a certificate meets the stated requirements and where it needs attention.

03 / Follow-up

Chase the next action automatically.

Request corrections from vendors or agents and send renewal reminders at 30, 14, and 3 days before an expiration date.

A calmer handoff

From inbox attachment to next action.

Built for the 5–50 person firm that needs useful control without enterprise software theater.

Collect

Email or upload the certificate.

Extract

Read insurers, limits, dates, and wording.

Check

Compare the proof with your requirements.

Resolve

Route gaps, reminders, and low-confidence fields.

A signal your team can use

See green, yellow, and red where the work actually happens.

Sort by vendor or job, spot what is expiring, and keep a correction request from becoming a buried email thread.

Job / Riverbend renovation

Vendor compliance

4 vendors

VendorRequirementSignal

Northline Electric

$1M GL · AI wording

Cedar Siteworks

$1M GL · expires soon

Atlas Finish Co.

$1M GL · AI wording

Parkway HVAC

$1M GL · missing limit

Ready when the next COI arrives?

Make the next certificate the easy one.

Tell us how your team collects certificates today. We’ll show you where Policinder can take the chase out of the process.

policinder@polsia.app

Policinder provides workflow checks against stated requirements—not legal or insurance advice.